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Privacy and Cookies Policy

Wisbech Corn Exchange Conservation Trust (‘WCXCT’) are committed to protecting your privacy. This policy explains how we collect and use the personal information you provide to us online and via e-mail. By using our website we will assume you are agreeing to your information being used and disclosed in the ways described in this policy.

  1. GDPR and Data Protection

The EU General Data Protection Regulation (GDPR) effective from May 2018 gives all EU citizens more rights and protections for their personal data, to minimise the possibility of theft and fraud.

These regulations include provisions for the following areas:

  •  The right to be informed: Organisations must publish a privacy notice, in addition to explaining transparently how they use this personal data.
  •  The right of access: Individuals will have the right to demand details of any of their data that an organisation may hold. This information must be provided within one month of request at no charge to the individual.
  •  The right to rectification: If a person’s data is incorrect or incomplete, he or she has the right to have it corrected. If the organisation that holds the information has passed any of that information to third parties.  The company must inform the third party of the correction and inform the person which third parties have their personal data.
  •  The right to be forgotten: A person may request the removal of his or her personal data in specific circumstances.
  •  The right to restrict processing: Under certain circumstances, an individual can block the processing of his or her personal data.
  •  The right to data portability: A person can access their data for their own use anywhere they prefer.
  •  The right to object: A person can object to the use of their personal data for most purposes.

We operate our Data protection in compliance with BS 10012:217: Specification for a personal information management system. Specification for a personal information management system.

1.1 Our core principles regarding user privacy and data protection

User privacy and data protection are inviolable human rights

  • We have a duty of care to people contained within our data
  • Data is a liability: it should only be collected and processed when absolutely necessary
  • We despise spam in all its forms
  • We will never sell, rent or otherwise distribute or make public any personal information

1.2 Relevant legislation

Alongside our administrative and internal computer systems, WCXCT’s website is designed to comply with the following national and international legislation with regards to data protection and user privacy:

This site’s compliance with the above legislation, all elements of which are stringent in nature, means that this site is likely compliant with the data protection and user privacy legislation set out by many other countries and territories as well. If you are unsure about whether this site is compliant with your own country of residence’s specific data protection and user privacy legislation you should contact our Data Protection Officer (details of whom can be found in section 10.0 below) for clarification.

  1. Data Protection Act

In carrying out our day to day activities we process and store personal information relating to our supporters and we are therefore required to adhere to the requirements of the Data Protection Act 1998. We take our responsibilities under this act very seriously and we ensure the personal information we obtain is held, used, transferred and otherwise processed in accordance with that Act and all other applicable data protection laws and regulations including, but not limited to, the Privacy and Electronic Communication Regulations.

  1. This website collects and uses personal information for the following reasons:

3.1 Membership Form

Membership of WCXCT is open to individuals who would like to stay informed about the Trust’s plans and activities regarding Wisbech Corn Exchange, on payment of an annual donation of £6 to cover administrative costs. Membership becomes active upon the completion of the Membership Form, and successful payment by PayPal or receipt of a cheque by post.

WCXCT has chosen PayPal as a trusted data processor for this purpose. The Trust complies with PayPal’s Acceptable Use Policies, and has approval to receive donations via PayPal under Section 2 of their policy schedule (Collecting donations as a charity or non-profit organization.) When you choose to pay for membership via the PayPal Checkout Button you accept that your billing data will be used within the framework of PayPal’s Privacy Policy.

Membership Form data is emailed to our Data Controller via an internal email address, and then added to our Mailchimp account so that we can stay in touch with you. By completing the Membership Form you consent to WCXCT storing your data I this way, and contacting you via email from time to time about the work of the Trust. We delete membership data when it is no longer needed.

Please also see section 3.2 – Mailchimp.

3.2 Mailchimp

We have chosen Mailchimp as our trusted Data Processor for the purposes of our email mailing list and membership management CRM. We use this mailing list to contact members and non-members about the work of WCXCT from time to time.

When you click the ‘Sign Up’ button on our website, or a link to our Mailchimp mailing list’s sign up page, you are invited to give us consent to add your First Name, Last Name and email address to our mailing list, and to receive emails from us about the work of WCXCT. You can update your preferences at any time, including your First Name, Last Name and email address, or unsubscribe.

After unsubscribing from our list, we will retain your data until we no longer need it for analysis of our campaigns’ effectiveness, and after this it will be permanently deleted. This data includes your name and contact details, as well as information about what email campaigns you have opened and which links you have clicked on. You can exercise your right to be forgotten at any time after unsubscribing, by requesting us to delete your data with immediate effect.

You can read more about Mailchimp’s adherence to European Commission’s standard contractual clauses (SCCs) or the equivalent clauses adopted by the UK government regarding date protection here:

https://mailchimp.com/en-gb/help/mailchimp-intuit-privacy-faq/

  1. This website collects and uses personal information for the following reasons:

4.1 What are cookies?

Cookies are small text files that are placed on your computer by websites that you visit. They are widely used in order to make websites work, or work better, as well as to provide information to the owners of the site. A cookie often contains a unique number, which can be used to recognise your computer when a user of your computer returns to a website that it visited previously.

You can find further information about cookies at www.allaboutcookies.org.

4.2 How does WCXCT use cookies?

We use cookies to enhance the online experience of our visitors, to better understand how our websites are used.

4.3 Your rights

Our cookies do not store financial information or information which is capable of directly identifying you (such as your name or address). You have the right to choose whether to accept these cookies. You can exercise this right by amending or setting the controls on your browser to reflect your cookie preferences. However, please note that if you choose to refuse cookies you may not be able to use the full functionality of this website.

4.4 Changing your cookie preferences

The “Help” menu in the toolbar of most web browsers will tell you how to change your browser’s cookie settings, including how to have the browser notify you when you receive a new cookie, and how to disable cookies altogether. Online guides are available if you have difficulties trying to change your browser settings:

https://support.google.com/accounts/answer/61416?co=GENIE.Platform%3DDesktop&hl=en

https://support.mozilla.org/en-US/kb/enable-and-disable-cookies-website-preferences

https://support.apple.com/en-gb/guide/safari/sfri11471/mac

https://support.microsoft.com/en-gb/help/17442/windows-internet-explorer-delete-manage-cookies

4.5 Cookie terminology and cookies we use

Our website uses two types of cookies:

Essential: Some cookies are essential for you to be able to experience the full functionality of our site. They allow us to maintain user sessions and prevent any security threats. They do not collect or store any personal information. For example, these cookies allow you to log-in to your account and add products to your basket, and checkout securely.

Statistics: These cookies store information like the number of visitors to the website, the number of unique visitors, which pages of the website have been visited, the source of the visit, etc. These data help us understand and analyze how well the website performs and where it needs improvement.

Marketing:  The information stored in these cookies may also be used by the third-party ad providers to show you ads on other websites on the browser as well.

Functional: These are the cookies that help certain non-essential functionalities on our website. These functionalities include embedding content like videos or sharing content of the website on social media platforms.

Preferences: These cookies help us store your settings and browsing preferences like language preferences so that you have a better and efficient experience on future visits to the website.

Cookies may be either ‘session cookies’ or ‘persistent cookies’. Your computer automatically removes session cookies once you close your browser. Persistent cookies will survive on your computer until an expiry date specified in the cookie itself, is reached.

Cookies we use:

The below list details the cookies used in our website.

CookieDescription
cThis cookie is set by Rubicon Project to control synchronization of user identification and exchange of user data between various ad services.
CONSENTYouTube sets this cookie via embedded youtube-videos and registers anonymous statistical data.
cookielawinfo-checkbox-advertisementSet by the GDPR Cookie Consent plugin, this cookie is used to record the user consent for the cookies in the “Advertisement” category .
cookielawinfo-checkbox-analyticsThis cookie is set by GDPR Cookie Consent plugin. The cookie is used to store the user consent for the cookies in the category “Analytics”.
cookielawinfo-checkbox-functionalThe cookie is set by GDPR cookie consent to record the user consent for the cookies in the category “Functional”.
cookielawinfo-checkbox-necessaryThis cookie is set by GDPR Cookie Consent plugin. The cookies is used to store the user consent for the cookies in the category “Necessary”.
cookielawinfo-checkbox-othersThis cookie is set by GDPR Cookie Consent plugin. The cookie is used to store the user consent for the cookies in the category “Other.
cookielawinfo-checkbox-performanceThis cookie is set by GDPR Cookie Consent plugin. The cookie is used to store the user consent for the cookies in the category “Performance”.
CookieLawInfoConsentRecords the default button state of the corresponding category & the status of CCPA. It works only in coordination with the primary cookie.
elementorThis cookie is used by the website’s WordPress theme. It allows the website owner to implement or change the website’s content in real-time.
enforce_policyPayPal sets this cookie for secure transactions.
GetLocalTimeZoneNo description
is_uniqueStatCounter sets this cookie to determine whether a user is a first-time or a returning visitor and to estimate the accumulated unique visits per site.
is_visitor_uniqueStatCounter sets this cookie to determine whether a user is a first-time or a returning visitor.
KHcl0EuY7AKSMgfvHl7J5E7hPtKNo description available.
l7_azThis cookie is necessary for the PayPal login-function on the website.
LANGNo description
sc_fNo description available.
sc_is_visitor_uniqueStatCounter sets this cookie to determine whether a user is a first-time or a returning visitor.
tsPayPal sets this cookie to enable secure transactions through PayPal.
tsrcePayPal sets this cookie to enable the PayPal payment service in the website.
ts_cPayPal sets this cookie to make safe payments through PayPal.
viewed_cookie_policyThe cookie is set by the GDPR Cookie Consent plugin and is used to store whether or not user has consented to the use of cookies. It does not store any personal data.
VISITOR_INFO1_LIVEA cookie set by YouTube to measure bandwidth that determines whether the user gets the new or old player interface.
x-pp-sPayPal sets this cookie to process payments on the site.
YSCYSC cookie is set by Youtube and is used to track the views of embedded videos on Youtube pages.
yt-remote-connected-devicesYouTube sets this cookie to store the video preferences of the user using embedded YouTube video.
yt-remote-device-idYouTube sets this cookie to store the video preferences of the user using embedded YouTube video.

  1. Information sharing and disclosure

We will not sell or swap your information with any third party.

We may share your information with our data processors. These are trusted partner organisations that work with us in connection with our organisation’s purposes. All our trusted partners are required to comply with data protection laws and our high standards and are only allowed to process your information in strict compliance with our instructions. We will always make sure appropriate contracts and controls are in place and we regularly monitor all our partners to ensure their compliance.

We may disclose your personal information to third parties if we are required to do so through a legal obligation (for example to the police or a government body); to enable us to enforce or apply our terms and conditions or rights under an agreement; or to protect us, for example, in the case of suspected fraud or defamation.

We do not share your information for any other purposes.

  1. The accuracy of your information

We aim to ensure that all information we hold about you is accurate and, where necessary, kept up to date. If any of the information we hold about you is inaccurate and either you advise us or we become otherwise aware, we will ensure it is amended and updated as soon as possible.

  1. Storing your information

Although most of the information we store and process stays within the UK, some information may be transferred to countries outside the European Economic Area. This may occur if, for example, one of our trusted partners servers are located in a country outside the EU. These countries may not have similar data protection laws to the UK however, we will take steps with the aim of ensuring your privacy continues to be protected as outlined in this privacy policy.

We will keep your information for as long as required to enable us to operate our services but we will not keep your information for any longer than is necessary. We will take into consideration our legal obligations and accounting rules when determining how long we should retain your information. When we no longer need to retain your information, we will ensure it is securely disposed of, at the appropriate time.

  1. Data breaches

In the event of a breach of security leading to the accidental or unlawful destruction, loss, alteration, unauthorised disclosure of, or access to, personal data, the Charity shall promptly assess the risk to people’s rights and freedoms and if appropriate report this breach to the ICO (more information on the ICO website).

https://ico.org.uk/for-organisations/guide-to-the-general-data-protection-regulation-gdpr/personal-data-breaches/

  1. Changes to the policy

This policy replaces all previous versions and is correct as of the date at the end of this web page. We will regularly review and update this Privacy and Data Protection Statement and will update, modify, add or remove sections at our discretion.  Any changes will be notified to you through on this page. Your continued use of our website, any of our services and/or the continued provision of personal information after we have posted the changes to these terms will be taken to mean you are in agreement with those changes.

  1. Your rights

You have the right to:

  • request a copy of the information we hold about you;
  • update or amend the information we hold about you if it is wrong;
  • change your communication preferences at any time;
  • ask us to remove your personal information from our records;
  • object to the processing of your information for marketing purposes; or
  • raise a concern or complaint about the way in which your information is being used.

If you wish to find out more about these rights, or obtain a copy of the information we hold about you, please contact our Data Controller and Data Protection Officer Norman Jacobs at:

WCXCT, Community Base, 113 Queens Road, Brighton BN1 3XG

E: norman.jacobs@wcxct.co.uk

  1. Privacy queries

If you have any questions or queries about this Privacy and Data Protection Statement, please contact our Data Protection Officer / Data Controller using the above address and contact details.

Last revised: June 2022